GoClubsOnline

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Overview
Subscribers Features
Club Members Features
Membership Management
Tournament Management
Library Catalog
Game Results
Book-keeping
Club Profile
Integration
Teaching Programs
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How GoClubsOnline Works

There are two viewpoints to how GoClubsOnline works: the Joe Public regular subscriber viewpoint (orange) and the Josephine Doe, Club Administrator viewpoint (purple) as illustrated in the following simplified diagram. Joe is a member of a participating club with access to Tournament Registration (all clubs) and Member Services (for his club). Josephine is a Club Administrator for a participating club and has access to Tournament Management, Membership Management and Book-keeping functions for her club (as well as the Subscriber and Member Services areas).

GoClubsOnline - Overview

First: the regular subscriber

Anyone can subscribe to GoClubsOnline for free. Creating a (personal) account has been kept as simple as possible (see register) and requires the user to click on a confirmation link in an email we send you as part of the registration process. Clicking on the link will activate your account so that you can log-in.

As a subscriber, you can register on-line to attend any tournament that a participating club offers through GoClubsOnline. This is also a free service to subscribers. Registering for a tournament indicates to the tournament organizers (the Club Administrator) your intention to attend and pay for the selected tournament options you may have chosen. GoClubsOnline doesn't collect any moneys during or for this process. The club organizers are responsible for including in the tournament details how you should pay any tournament dues. Possibly, the easiest approach is for the hosting club to collect tournament dues and other fees at tournament check-in on the day of the tournament, but other arrangements may be offered. While GoClubsOnline does not participate in any of these financial transactions GoClubsOnline keeps records for the club's Book-keeping use.

Second: the Club Administrator

Any subscriber can apply for a Club Account from the Welcome page. Fill in an application form with details of the club, meeting times, postal address and so on. As the applicant you are offered a PayPal button which naturally, takes you to a PayPal screen where you can pay for the Club Account annual fee either by credit card or by using any previously set up PayPal account you may have. Fees currently are $95/yr for club memberships up to 30, $145/yr for up to 50 and $195/yr for over 50 and $65 for approved Teaching Programs.

For regular applications, once the PayPal payment has been made, the GoClubsOnline Club Account is automatically activated, making the applicant a Club Member of the new club, a Club Administrator of the new club and sets up a default club fee schedule for the current year for the new club. The Club Administrator can change this later to suit.

For clubs with an approved Teaching Program, once PayPal payment has been made, we add an additional step to verify eligibility with the AGF before activating the account.

The new Club Administrator may now convert other subscribers to Club Members either by adding them to the Club Membership roster or recording their payment of any club dues. Clubs set their own dues as they see fit.

The new Club Administrator may also offer optional services for the club members to enjoy, such as a Library Catalog and Club Game Results. There are many tools for the Club Administrator to use to manage the club's membership including, emailing renewal reminders, emailing members, printing membership cards and submitting approved rated club games to the AGA ratings system.

The new Club Administrator may now add tournaments to their tournament offerings. Specifying the begin and end dates for on-line registration, the Club Administrator determines when subscribers can register on-line for their tournament. There are many tools available for the Club Administrator to manage tournaments including, monitoring registrations, managing attendees, emailing attendees, running check-in, exporting players' lists to pairings programs, recording winners, printing prize certificates, and so on.

You can get more details under each topic listed on the left and above under 'Learn More...'.

GoClubsOnline reserves the right to change Club Account fees with or without notice.