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Tournament Management
Managing a club's tournaments is a time consuming but core activity for many clubs. GoClubsOnline allows the Club Administrator to take on-line registrations for almost any design of a tournament. The list of tools GoClubsOnline provides is considerable. There are tools for managing the design and planning of tournaments and there are tools for managing the registration and operation of tournaments.
Tournaments
- View all tournaments, for host and TD
- Add a new tournament
- Edit an existing tournament
- Copy an existing tournament
- Delete an existing tournament
Path: Home>Clubs>Tournaments
Club Administrators (CA) can specify all the attributes of a club tournament:
- the beginning and end dates when a tournament is available for on-line registration
- Open, Handicap or both Open and Handicap tournaments
- AGA rated or not
- the number of rounds in each section
- the duration
- the lunch options
- the entrance fees
- members' discounts
- youth discounts
- US citizenship required or not
- On-line or face-to-face venue
Additional information about the tournament can be provided under a wide variety of headings: description, prizes, location, airports, hotels, etc. etc. Some of the parameters of a tournament are used dynamically, others are presented to registrants for information purposes.
Reports
- View TD list of attendances
- View TD list of attendees with contact information
- View WinTD list of attendances
- View Registration Trends (see example above)
- View Ratings Comparisons
- View lunch orders
- Email lunch orders
- View finances
- View AGA Fees Due
Path: Home>Tournaments>Reports
AGA dues and surrogate membership application forms can be easily generated for any one buying AGA 'products' at a tournament for forwarding to the AGA. The report also calculates the total due to the AGA for these products. Attendees' lunch orders can be collated and emailed to a caterer of choice.
Book-keeping
- Record a new tournament transaction
- Edit|View|Delete tournament transactions (P&L statement)
- Reconcile unreconciled tournament transactions
- Reconcile all tournament transactions
- Analyze tournament transactions by category
- Chart tournament transactions by category
- Export tournament transactions (.csv)
- View tournament sales
- Analyze tournament sales by product
- Chart tournament sales by product
Path: Home>Tournaments>Book-keeping
The book-keeping functions that work specifically with the tournament can work with money transactions captured during check-in as well as other recorded tournament related incomes and expenses. The tournament's Profit & Loss statement is also available.
The sales functions show breakdowns for different types of fees 'purchased': club memberships, tournaments and AGA fees for the current tournament.
The same set of book-keeping functions can be accessed for the club's finances as a whole.
Preferences
- Lock on this tournament
- Unlock
Path: Home>Tournaments>Preferences
When a Club Administrator has access to multiple tournaments, perhaps for multiple clubs, it's a bit tedious to pick a tournament each time from the main menu. By locking on to one tournament, the CA bypasses the tournament selection page.
Attendees
- Add attendances
- Edit attendances
- Delete attendances
- Email all attendees
- Check-in attendees
- Record winners
- Create Prize Certificates
Path: Home>Tournaments>Attendees
Often attendees will incorrectly register for a tournament. The tools under Attendees allows the CA to fix any problems, add on-site registrants and check-in attendees and record any payments due. After the tournament, the CA can record who won what for dynamic generation of a winners report available to all subscribers and print prize certificates to hand out as awards!
Export to Pairings Programs
- AGATHA
- GoDraw
- MacMahon
- MGA GoTD
- OpenGotha
- PyTD
- WinTD
Path: Home>Tournaments>Export to Pairings Programs
This section also allows the CA to export a list of players for importing into an ever increasing number of pairings program. Additioinal options may be available depending on the pairings program chosen.
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